Massachusetts local housing authority records retention schedule c facilities, transportation, and construction c c7 real estate and land use 2 housing tenants records. I hereby certify that this records retention schedule was texas state library and archives commission prepared in accordance with texas government code, for the exclusive use of. Security related records and health, safety and risk management have general applicability to all state owned and or operated facilities. Handbook on records management practices and guidelines. Records retention and disposition schedule environmental management, department of agency. The office of the chief information officer ocio is responsible for managing electronic. Department of environmental quality records retention. This records management policy is designed to ensure compliance with applicable federal and state laws and regulations and industry best practices. Policy managing university records and information. Records management handbook records retention the records management program section chapter 1600 of the state administrative manual sam defines the responsibility of each agency to implement a records. Record retention schedules relating to jury management 2010.
Basics of records management handbook in this day of rapidly advancing technology and abundant information, records management is one of the key tools in assisting government agencies to answer these questions and to function effectively in the information age. Adrm assistant departmental records manager bd bureau and department ccgo central cyber government office cm content management drm departmental records manager edms electronic document management system eim electronic information management erks electronic recordkeeping system erm electronic records management fr of an erks functional requirements of an electronic recordkeeping system. Records retention and what is a records retention and storage. For more information about records management and recordkeeping issues, contact the records. Records management and retention policy university of bristol.
University ofwisconsin system information technology records. Records retention schedule wondering how long to keep those canceled checks, bank statements or invoices. Records are the work order that request specific work be done. Information systems that produce, use or store electronic records. Administrative code, require that agencies adhere to records retention schedules established by the division of library and information services of the. State of florida electronic records and records management practices administering an. Epas records are managed with records schedules in final status, that. A retention schedule is the foundation of a records management program and applies to records in any format, i. Buildings records last updated june 2004 page 4 of 20 3. International record retention dot com is led by rod wallace, a veteran record retention research professional with an extensive.
Basics of records management florida state capitol. This site provides information about epa records policies and regulations that govern federal records management. Retention schedule 014037 replaces fixed assets records retention schedule 026 admin informational bulletin 0215 and state property management other than real property. The information presented here is a compilation from various human. The data protection and freedom of information acts contain provisions relating to the destruction or alteration of information or records after a legal access. The retention schedule is typically the most referenced records management program document. This records retention schedule authorizes the destructiontransfer of public records documenting the common functions and activities of all local government agencies such as. Records are maintained 5 years beyond the provision of educational services to the student or until the student reaches 21 years of age, whichever is less, if the parents have not requested.
Local government common records retention schedule core covers management of the agency and its assets, finances, human resources, and information resources. Flowchart of records disposal process general retention schedules for state colleges and universities 12800 introduction and general matters. Records management role meet with department coordinators for implementation of countywide program prepare records management policies, procedures, and program. Get management to buy into a records management program including a records retention schedule. Electronic records and records management practices. Records management for dummies addresses three distinct retention schedule methods. Records retention schedules for public utility districts. The county jailer records retention schedule should be used along with the local government general records retention schedule, which lists those records that are common to all local. However, some of the articles content and information may come from or link to third. Record retention policy for philadelphia university. Records retention schedule slr 105 form slr 105c must accompany this form.
Utility services records retention schedule version 1. Develop a strategy to address the records retention schedule that has management. Records management for dummies cheat sheet dummies. Click here to purchase the full version from the ansi store. Developing records retention and disposition schedules. General records schedule facilities management and related. Ensuring that all electronic records are covered by records retention schedules. Board of engineers and land surveyors the kentucky state board of licensure for professional engineers and land surveyors was established by an act of the kentucky general assembly in. Records management european medicines agency europa eu. International record retention experience worldwide. Administrative rule 12, electronic records management general record schedules cover records in all media. Records management means the systematic control of all records from creation or receipt through processing, distribution, maintenance and retrieval, to their ultimate disposition.
Electronic records and records management practices pdf. Records management best practices guide agnes scott college. Records and information management program table of contents. What is a records retention and disposition schedule. The following information provided below is a quick reference to the retention periods for some of the personnel documents utilized at the university of central florida. Preamble philadelphia university the university requires that different types of. Record retention policy for philadelphia university adopted by the board of trustees on june 7, 2006 i. Retention management for records and information arma international tr 272015 pdf this technical report pdf, which replaces the 2005 guideline by the same title, covers activities pertinent to managing the retention of records and information regardless of media or formatas an organization applies those elements in accordance with the needs of the business and. Proper records retention and disposition of ed records in all formats. The 5 steps to starting a records management program.
Record includes the work order, location of problem, work to be done, center information, comments from service request, crew. The records retention guide will be revised and updated to ensure regulatory compliance and reflect revisions in recordkeeping responsibilities. Updated definitions, responsibilities and contacts sections. Administrative rule 12, electronic records managementstandardsand. National records management program, information access branch jury 1994 information management and services division, u. General records retention schedule for state colleges and.
If we can provide any assistance to you, please contact the. A retention schedule is a legal document which describes a series of records and specifies how long those records must be maintained by the college before they can be destroyed. The association is committed to effective records management to meet legal standards, ensure privacy, optimize the use of space, destroy. If you have a question about the retention schedule, if you think the retention period for records that you use in your office is either too long or too short, or if you cant find a record on the. It allows employees to determine how long they should keep their records and information. A records retention schedule supports an organizations effort to manage intellectual property, control the costs of information storage, locate and retrieve docu. This records retention policy sets forth the policies and. Using the local government common records retention. The key has taken great care in publishing this article. To comply with the federal records act, and applicable statutes, authorities, and regulations as listed in the authorization section. Thank you again for your commitment to complying with state records management laws and regulations.
Practical guide to developing records disposition schedules. Records management staff will assist agencies with the transfer to new records retention schedule form. This policy shall apply to all records regardless of whether the records are stored on paper or on computer hard drives, floppy disks or other electronic media. Terms 1 active record those records that are referred to frequently in the daily operations of university business. Retention management for records and information tr arma. All other components of a records management program rely on the records retention schedule that facilitates your organizations legal compliance, efficiency and risk management.
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